Sensor SA
Streamlining Financial Compliance with Zoho Books, Saudi VAT, E-Invoicing & Fatoora Integration
Zoho Authorized Partner
From fragmented spreadsheets to one connected platform, Raqmiat helped us go live in 5 weeks.
- Bassel, Manager, Sensor SAWho they are
What needed to change
Before partnering with Raqmiat, Sensor SA faced significant operational and compliance risks stemming from a lack of a structured, integrated accounting system. As ZATCA’s e-invoicing mandates tightened, the urgency to get fully compliant became critical.
Key Pain Points
- No Structured Accounting Platform — Financial transactions were managed without a centralized, compliant accounting system, creating audit risk and data inconsistency.
- Saudi VAT & Tax Compliance Gaps — Company profile, VAT registration number (TRN), and tax configurations were not formally set up in any system, exposing the business to compliance risk.
- Fatoora E-Invoicing Not Configured — ZATCA Phase 2 e-invoicing was not implemented, putting Sensor SA at risk of regulatory non-compliance with Saudi Arabia’s mandatory e-invoicing requirements.
- Scattered Master Data — Customer and vendor records, chart of accounts, and opening balances existed in disparate spreadsheets with no single source of truth.
- No Opening Balance Baseline — Financial history had not been formally posted into any system, making it impossible to generate accurate reports or trial balances.
- Manual Transaction Processing — Every invoice, payment, and journal entry was handled manually with no automation, increasing processing time and error risk.
“We needed our accounting to be compliant with Saudi VAT and Fatoora e-invoicing from day one. Raqmiat Tech set everything up correctly and made sure our team knew how to use it.”
- Bassel, ManagerHow we delivered it
Raqmiat Technology LLC, as an Authorized Zoho Partner, implemented Zoho Books as Sensor SA’s core accounting platform - fully configured for Saudi VAT compliance, complete with master data migration, opening balance posting, Fatoora Phase 2 e-invoicing integration, and hands-on team training.
Modules Implemented
Zoho Books- Company profile setup with VAT/TRN and regulatory details
- Saudi VAT and tax configuration across transactions
- Chart of Accounts setup aligned with business operations
- ZATCA-compliant invoice formatting and tax display
- Customer, vendor, and COA data migration
- Opening balance migration and financial validation
- User training on invoices, bills, payments, and journals
- Admin handover and UAT support
Fatoora Integration - ZATCA Phase 2 E-Invoicing- Integration of Zoho Books with ZATCA Fatoora platform
- Automatic generation of ZATCA-compliant XML and PDF e-invoices
- QR code embedding as per Phase 2 requirements
- Invoice clearance and submission workflow setup
- End-to-end testing before go-live
Key Customizations & Integrations
- Saudi VAT Configuration: Tax rules, VAT rates, and TRN setup fully aligned with ZATCA regulations - applied automatically across all sales and purchase transactions.
- Fatoora Phase 2 Integration: Zoho Books connected to ZATCA’s Fatoora platform for mandatory e-invoice clearance, QR code generation, and compliant XML submission.
- Chart of Accounts Migration & Mapping: Existing account structure migrated, cleaned, and mapped to Zoho Books’ framework with full validation before go-live.
- Opening Balance Posting: Financial history formally posted as per the approved trial balance, giving Sensor SA a clean, auditable financial baseline from day one.
- Customer & Vendor Master Migration: All records imported with complete details, payment terms, and account mappings - no manual re-entry required.
- ZATCA-Compliant Invoice Templates: Invoice layouts configured to include all mandatory fields, TRN, QR codes, and VAT breakdowns as required by Saudi law.
- End-to-End Transaction Validation: Each Zoho Books module - invoices, bills, payments, and journal entries - tested end-to-end with real business scenarios before sign-off.
Five-phase delivery methodology
The engagement followed Raqmiat’s proven five-phase delivery methodology, ensuring tight control over scope, timeline and quality at every step.
| Phase | Activities | Outcome |
|---|---|---|
| 1. Discovery & Blueprint | Stakeholder workshops, AS-IS process mapping, BRD/FRD finalization | Signed-off Solution Design |
| 2. Configuration & Build | Module setup, custom workflows, automation, integrations | Working sandbox environment |
| 3. Data Migration & UAT | Data cleansing, mapping, migration, full UAT cycle with users | UAT sign-off |
| 4. Training & Change Mgmt | Admin & end-user training, SOPs, recorded video walkthroughs | Trained, adoption-ready users |
| 5. Go-Live & Hyper-care | Cutover, production go-live, daily support, optimization sprint | Stable production system |
Outcomes delivered
Within 5 weeks of go-live, Sensor SA moved from manual, non-compliant financial processes to a fully configured, audit-ready accounting platform - with Saudi VAT, Fatoora e-invoicing, and clean master data all live from day one.
Business Outcomes
- Full Regulatory Compliance: Sensor SA is now fully compliant with Saudi VAT laws and ZATCA’s Fatoora Phase 2 e-invoicing mandate - with zero manual submission required.
- Clean Financial Foundation: All customers, vendors, chart of accounts, and opening balances are live in Zoho Books, providing a single, auditable source of truth.
- Automated E-Invoicing: Every invoice generated in Zoho Books is automatically submitted to Fatoora with QR codes and ZATCA-compliant formatting.
- Eliminated Compliance Risk: TRN, VAT configurations, and invoice formats are all validated - reducing the risk of penalties from non-compliant invoicing.
- Faster Transaction Processing: With Zoho Books handling all modules end-to-end, the team processes invoices, bills, and payments significantly faster than before.
- Future-Ready: Zoho Books scales with Sensor SA’s growth - additional modules and integrations can be added without rebuilding the accounting foundation.
In their own words
The implementation has given us complete confidence in our financials. Our VAT is configured correctly, our Fatoora e-invoicing is live, and our team knows exactly how to use the system. Raqmiat Tech delivered everything we needed, on time and with no surprises.
What Worked Well
- Hands-on functional consultants who understood the business, not just the software.
- Phased delivery that protected day-to-day operations from disruption.
- Strong post go-live hyper-care that built lasting confidence in the platform.
- Transparent, milestone-based engagement with no surprises on cost or scope.
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- 150+ Saudi implementations delivered
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