DevisersTech Arabia
Streamlining Financial Operations & VAT Compliance with Zoho Books
Zoho Authorized Partner
From fragmented spreadsheets to one connected platform, Raqmiat helped us go live in 1.5 weeks.
- Bilal, Manager, DevisersTech ArabiaWho they are
What needed to change
Before partnering with Raqmiat, DevisersTech Arabia managed its financial operations through manual processes and basic tools that were ill-equipped for the compliance demands of doing business in Saudi Arabia. As the company grew, the absence of a structured, automated financial platform created significant operational and regulatory risk.
Key Pain Points
- Manual Books of Accounts — Financial records were managed manually, leading to inefficiencies, errors, and no real-time visibility into the company’s financial position.
- VAT & E-Invoicing Compliance Risk — The company needed to meet Saudi Arabia’s VAT requirements and ZATCA e-invoicing mandates (Phase 1 & Phase 2) - a complex compliance obligation with no system in place to handle it.
- Unstructured Chart of Accounts — Existing account structures were not standardized, making financial reporting, reconciliation, and audits cumbersome and time-consuming.
- No Automated Sales Invoicing — Sales invoices were generated manually with no standardized template, creating inconsistencies and delays in client billing.
- No Centralized Financial Visibility — Management had no consolidated dashboard or reporting capability to track the company’s financial performance in real time.
“Our finance team was spending hours on manual entries with no confidence that our VAT reporting was fully compliant. We needed a proper system - and fast.”
- Bilal, ManagerHow we delivered it
Raqmiat Technology LLC, as an Authorized Zoho Partner, designed and delivered a targeted Zoho Books implementation tailored to DevisersTech Arabia’s financial management and compliance requirements. The solution addressed every key pain point - from master data setup through to full ZATCA e-invoicing compliance - delivered in a focused 10 day engagement.
Modules Implemented
Zoho Books- Company profile configured with logo, business details, KSA regional settings, and VAT compliance
- Chart of Accounts structured and migrated for clean, audit-ready accounting
- Customer, vendor, and item master data migrated and validated
- VAT, tax codes, tax groups, and VAT return reporting configured as per ZATCA requirements
- ZATCA Phase 1 e-invoicing enabled with QR-code-compliant PDF invoices
- ZATCA Phase 2 (Fatoora) integration configured for real-time invoice clearance and reporting
- Custom branded sales invoice template designed and validated for ZATCA compliance
- End-to-end invoice and e-invoicing transaction testing completed successfully
Key Customizations & Integrations
- Approval workflows for quotations and discounts above defined thresholds.
- Role-based access control aligned with DevisersTech Arabia organization hierarchy.
Five-phase delivery methodology
The engagement followed Raqmiat’s proven five-phase delivery methodology, ensuring tight control over scope, timeline and quality at every step.
| Phase | Activities | Outcome |
|---|---|---|
| 1. Discovery & Blueprint | Stakeholder workshops, AS-IS process mapping, BRD/FRD finalization | Signed-off Solution Design |
| 2. Configuration & Build | Module setup, custom workflows, automation, integrations | Working sandbox environment |
| 3. Data Migration & UAT | Data cleansing, mapping, migration, full UAT cycle with users | UAT sign-off |
| 4. Training & Change Mgmt | Admin & end-user training, SOPs, recorded video walkthroughs | Trained, adoption-ready users |
| 5. Go-Live & Hyper-care | Cutover, production go-live, daily support, optimization sprint | Stable production system |
Outcomes delivered
Within 1.5 weeks of go-live, DevisersTech Arabia moved from manual, non-compliant financial processes to a fully automated, ZATCA-compliant Zoho Books environment - with clean data, structured accounts, and automated e-invoicing all operational from day one.
Business Outcomes
- Full VAT & E-Invoicing Compliance: DevisersTech Arabia is now fully compliant with ZATCA Phase 1 and Phase 2 e-invoicing mandates - QR-coded invoices generated automatically and cleared in real time through the Fatoora portal.
- Automated Books of Accounts: Manual financial record-keeping replaced by a structured, automated Zoho Books environment with a clean Chart of Accounts and real-time financial visibility.
- Zero Data Migration Risk: All master data and account structures migrated and validated before go-live - the team started with complete, accurate records from day one.
- Professional Invoicing: Standardized, branded Sales Invoice templates configured and validated - consistent, compliant invoices generated at every transaction.
- Confident Finance Team: Structured training and 30-day hypercare gave the finance team the skills and support to operate the system independently from go-live.
- Audit-Ready Foundation: Structured Chart of Accounts, VAT records, and ZATCA-compliant e-invoicing create a clean, audit-ready financial environment going forward.
In their own words
The implementation was smooth and professional. Our books are now properly set up, our VAT is handled automatically, and our invoices are fully ZATCA-compliant. Raqmiat Tech understood exactly what we needed and delivered it quickly.
What Worked Well
- Hands-on functional consultants who understood the business, not just the software.
- Phased delivery that protected day-to-day operations from disruption.
- Strong post go-live hyper-care that built lasting confidence in the platform.
- Transparent, milestone-based engagement with no surprises on cost or scope.
Talk to a Zoho expert about your project
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- Authorized Zoho Partner in Riyadh
- 150+ Saudi implementations delivered
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